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Group Home Operations Platform
Built for group homes and I/DD providers who need speed, audit confidence, and staff accountability without juggling five separate tools.
At a glance
30+
Core modules
8
Operational areas
< 60d
Typical rollout
24/7
On-call readiness
“We finally stopped re-entering data between notes, schedules, and claims.”
— Residential care operator
Connect your preferred AI provider and use it across Scheduling, Deadlines, Staff Credentials, On-Call, and HR workflows—backed by policy controls, de-identified modes, and metadata-only activity logs. No prompt storage by default.
HIPAA-minded controls designed to minimize PHI exposure. (Configuration and organizational policies apply.)
Connect an OpenAI, Azure OpenAI, Anthropic, or Gemini key and choose your preferred model/deployment.
Turn AI on/off, enable it per feature, restrict by role, and set preferred providers—plus an emergency shutoff when needed.
Track provider, feature, status, and latency in an activity timeline—without storing prompts or completions by default.
Use de-identified mode and policy controls to reduce PHI exposure in operational AI workflows.
Enable only the modules your organization needs. Each area below covers a full set of features.
Manage your group home locations and resident profiles. Track addresses, assignments, service codes, and link individuals to homes with full PHI protection.
Homes, Individuals, Staff Assignments, Documents
Daily progress notes with e-signatures, incident reporting with severity and approval workflows, fire drill records, and community participation support (CPS) logs.
Progress Notes, Incidents, Fire Drills, CPS / Outings, Day Program
Medication inventory and schedules, medication administration records (MAR) with variance tracking, vital signs monitoring with threshold alerts, and health visit scheduling.
Medications, MAR, Vitals, Appointments
Shift planning with templates and coverage tracking, employee shift picking and approval, clock in/out with timesheets, leave management with automatic accrual, and on-call rotation management.
Scheduling, Time Tracking, Leave Management, HR Management, On-Call
Configure trading partners and payers, manage service authorizations with coverage windows, and generate EDI claims with remittance tracking — all from one system.
Billing Setup, Service Authorizations, Billing & Claims, Payroll
Organization-specific compliance tracking with deadline templates, auto reminders, and staff credential monitoring for licenses, trainings, and expirations.
Deadlines, Compliance by Organization, Staff Credentials
Organization and user management, role-based access control, module entitlements per organization, PHI access controls, and role-based alert generation with automatic cron scheduling.
Admin Core, Audit Viewer, Platform Monitoring, Alert System
Custom query builder with saved reports, CSV exports, and dataset management. Run reports across your organization with PHI-aware filtering.
Query Builder
Platform capabilities that span every module.
Not a behavioral health EHR or a home care app repurposed for residential. GroupCare is designed from the ground up for group homes, I/DD providers, and residential care agencies. The terminology, workflows, and reporting match how you actually run your organization.
Progress notes, MAR, organization-specific compliance deadlines, staff credentials, shift scheduling, time tracking, billing, and payroll — all in one platform. No more switching between tools, re-entering data, or reconciling across systems.
Every write operation is audit-logged with a tamper-evident hash chain. Compliance tracking is organization-specific, deadline-driven, and tied to staff credential status with built-in expiration alerts.
“We needed one system that could handle our homes, our staff, our compliance, and our billing. GroupCare gives us that — and we're audit-ready without the scramble.”
— Residential care provider
Start lean, add modules as your operations expand, and only pay for what your team uses.
Starter
Smaller providers launching quickly
From $299/mo
Core operations modules, role-based access, and standard onboarding.
Growth
Multi-home teams scaling operations
From $799/mo
Expanded module pack for scheduling, billing, compliance, and analytics.
Enterprise
Complex organizations with advanced controls
Custom
Tailored rollout, priority support, and enterprise governance options.
Request a demo, ask about pricing, or see how GroupCare can work for your agency.
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